Job Vacancy | Sales Administrator / Executive Assistant

Job description

Location: Chichester, UK / London, UK - 1 day in office, 4 days WFH

Salary: £25,000-30,000 per year

Full-time

About Us

CybaVerse is a fast-growing cyber security SaaS company, providing cutting-edge security solutions to MSPs and businesses. As we scale, we need a highly organised Sales Administrator / Executive Assistant to support our sales team and leadership with admin, sales processes, and day-to-day coordination.

The Role

We’re looking for a proactive and detail-oriented Sales Administrator / Executive Assistant to help manage our sales operations and executive tasks. You’ll work closely with the sales team and leadership to ensure smooth operations, streamline processes, and improve efficiency.

Key Responsibilities

🔹 Sales Support

• Manage and update the CRM (HubSpot), ensuring data accuracy
• Assist with proposal preparation and documentation (avoiding Canva)
• Track sales pipeline and ensure smooth deal progression
• Schedule sales calls and follow-ups for the team

🔹 Executive Assistance

• Manage calendars, schedule meetings, and coordinate travel
• Filter and prioritise emails, ensuring leadership focuses on high-priority tasks
• Take meeting notes and follow up on action items

🔹 Customer & Partner Support

• Handle inbound sales queries and schedule intro calls
• Ensure partners and clients receive timely responses
• Assist in onboarding new partners and customers

🔹 Process Optimisation

• Identify and implement improvements in internal workflows
• Ensure follow-ups happen on time and nothing falls through the cracks

Who You Are

• Highly organised – you love structure and keeping things running smoothly
• Detail-oriented – nothing slips through the cracks under your watch
• Tech-savvy – experience with HubSpot or similar CRMs is a plus
• Strong communicator – clear, professional, and confident in handling emails and calls
• Proactive – you take the initiative and solve problems before they arise
• Sales-savvy – while you don’t need direct sales experience, you understand sales processes and can help keep things moving

Requirements

✔ 2+ years of experience in sales support, executive assistance, or similar roles

✔ Strong administrative and coordination skills

✔ Ability to work UK hours (if remote)

✔ UK-based preferred for occasional face-to-face meetings

Why Join Us?

• Work in a fast-growing cyber security company
• Remote-friendly, but with the option for in-person collaboration
• Opportunity to grow with the company
• Be a key player in driving efficiency and sales success

Alignment with Our Values

At CybaVerse, our core values—Consistently Dependable, Beyond Excellence, Paving New Pathways, and Charismatic Engagement—shape our culture and our actions. We are looking for someone who embodies these principles, bringing not only skill and expertise but also a commitment to reliability, the pursuit of excellence, innovation in cybersecurity, and engaging with charisma in every interaction.

CybaVerse is proud to be a people-first organisation. We offer a flexible, supportive environment and are keen to hear from talented individuals ready to join our journey. If you are looking to make a significant impact in the cyber security field, apply today to become part of our team!

Applications

If you are interested in the above role and would like to apply, please send your CV to careers@cybaverse.co.uk.